Scanning Services For Government Agencies
Government Agencies and Digitizing
Digital scanning services for local, state and federal government agencies are important tools for the efficient management of data. These services have become a reliable way to store and retrieve critical information, including but not limited to paper, microfilm, microfiche, and aperture cards. Government Agencies are benefiting from these scanning services with increased efficiency regarding document retrieval and accuracy, and improved security when managing their data. Additionally, all government agencies are concerned about the image deterioration of their film-based documents after many years of use and storage – thus the urgency to digitize their data.
Microfacs has been in this industry since 1987 and has the capabilities and experience to help any manufacturing industry digitize their processes.
Microfilm/Microfiche for State Agencies
We use industry-leading, state-of-the-art SunRise Apollo roll film scanners on a 24/7 basis with a daily capacity of scanning 800,000 original photographs per year and already over 1.5 billion images scanned to date. This process allows the greatest possible safety in handling your original film. We log in your project and verify it against your master inventory list. With our experience and attention to detail, you’ll get the highest-quality image from your paper documents, blueprints or 16mm and 35mm microfilm, jacketed microfiche, step-and-repeat microfiche and C.O.M. fiche, plus aperture cards.
Our microfilm to image digitizing services allows you to convert your film to a variety of image formats including TIFF, JPEG, GIF, JIF, Greyscale, PDF and searchable PDF.
Aperture Cards for State Agencies
Our Wickes and Wilson aperture card scanners can read the Hollerith code, and our proprietary software automatically captures the data index fields from the cards at no charge. Manual indexing of the cards can also be done if the cards are not punched, and these services will be priced on an individual basis. For more information on our card reading to digital conversion services, get in touch with the experts at Microfacs.
Scanning Services for State Agencies
Microfacs offers quality scanning services at a reasonable price. Microfacs can scan multiple items, including, but not limited to:
- 11×17 Drawings and Blueprints, A to E sizes
- Tax Documents
- Accounting Documents
- Deeds and Land Documents, etc
- Agreements, Contracts
- HR Documents
Aperture Card Scanning for the Federal Government
Microfacs recently completed a very challenging project for a public school system in Nebraska. The school system consists of three high schools, five middle schools and twelve elementary schools. The project was to digitize and index all past student records going back to the 1940’s.
There were over 1.5 million records scanned from aperture card and microfiche media. There were numerous challenges because some of the cards had to be scanned on a customized microfiche scanner to achieve a better quality image, while the majority the cards were scanned on a conventional aperture card scanner.
Another challenge was that there were different kinds of microfiche and aperture cards resulting in multiple set ups and machine configurations. Overall the project required very meticulous attention to detail and organization.
These records are now stored in pdfs that are indexed by name and social security number. The project took a little over 10 weeks to complete, with the school system having a more efficient and secure data storage system for its student records and transcripts.
Aperture Card Scanning for the Federal Government
Microfacs just recently completed an onsite aperture card scanning project for the Federal Government. The project involved scanning over 490,000 cards that included aperture cards and slave data cards. The holes in the data card contained digital information relating to the description, construction data and naming of the drawings and structures.
The aperture cards contain documents and drawing relating to tens of thousands of bridges and structures throughout the upper Midwest. Putting these cards on a digitized and indexed format allowed easy access to information that could be used to help assess and track candidates for bridge or structure inspection and repair.
Microfacs also created a spread sheet containing 10 different fields of key information on the documents. This allowed searching for documents using multiple search criteria.
According to infrastructurereportcard.org, there are 607,380 bridges in the United States and the average age is 42 years. It is estimated that over 10% of these bridges are rated structurally deficient. Currently 12.8 billion dollars is spent annually for bridge repair. While many are advocating for more money spent on bridge infrastructure, the number of structurally deficient bridges has trended downward.
Because of our attention to detail, competitive pricing, and quality
assurance, Microfacs Inc. is a respected name in our industry, nationwide.
Providing quality services in the image and document conversion industry since 1987, Microfacs is the easy solution for your next digital conversion project.