Aperture Card Scanning Services

Our state of the art equipment will read Hollerith code on your cards and our industry standard software will even create an automated index from the code at no additional charge. Manual indexing of the cards can also be done if the cards are not punched and will be priced on an individual basis. For more information on our aperture card to digital services, contact us.

Aperture Cards Scanning Case Study

It isn’t just government agencies and hospitals that need aperture cards scanned and digitized; manufacturing is also a great application for digitizing aperture cards. All manufacturers need to keep documentation and certifications of quality for any parts through their lifetime.

Microfacs is currently working with a helicopter manufacture to digitize aperture cards of helicopter blade schematics. There are over 89,000 cards to digitize. Helicopter blades need to be replaced several times during the helicopters life. In fact the aircraft probably has had several complete overhauls to keep in flying shape. It is vitally important that drawings be around a long time to insure that someone can manufacture the spare parts.

The standard for manufacturing firms is to keep digital records of all their product schematics and certifications of quality. As time goes on and new products are created, it is common for aperture cards to be used for the re-production of older models and materials as they have transitioned from regular production to archived products. Having digital images of these schematics makes it easier to organize and manage so that getting an accurate part replacement is still possible, even though the model is not being manufactured anymore.

Aperture Card Scanning for the Federal Government

Microfacs is proud to be a GSA-approved Government vendor.

Microfacs just recently completed an onsite aperture card scanning project for the Federal Government. The project involved scanning over 140,000 cards that included aperture cards and slave data cards. The holes in the data card contained digital information relating to the description and naming of the drawings and structures.

The information on the cards was drawings and documents relating to thousands of bridges and structures throughout the upper Midwest. Putting these cards on a digitized and indexed format allowed easy access to information that could be used to help assess and track candidates for bridge or structure inspection and repair. The data cards are obsolete as a form of information storage.

Microfacs also created a spread sheet containing 10 different fields of key information on the documents. This allowed searching for documents using multiple search criteria.

According to infrastructurereportcard.org, there are 607380 bridges in the United States and the average age is 42 years. It is estimated that over 10% of these bridges are rated structurally deficient. Currently 12.8 billion dollars is spent annually for bridge repair. While many are advocating for more money spent on bridge infrastructure, the number of structurally deficient bridges has trended downward.

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Aperture Card to Digital Case Study

Microfacs recently completed a very challenging project for the North Platte Public School System in Nebraska. The school system consists of one high school, two middle schools and ten elementary schools. The project was to digitize and index all past student records going back to the 1940’s.

There were over 481,000 records in both aperture cards and microfiche that were stapled together. The first challenge was that the aperture cards had to be processed on a different machine than the microfiche. As a result two separate data bases were created that had to be matched and merged. The second challenge was there were different kinds of fiche and aperture cards resulting in multiple set up and machine configurations. Overall the project required very meticulous attention to detail and organization to ensure that all records matched correctly.

These records are now stored in pdfs that are indexed by name and social security number. The project took a little over 6 weeks to complete, with the North Platte school system having a more efficient and secure data storage system for its student records.

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